Set the Mood: A Guide to Booking Your DJ, Entertainment & Sound
Music is the heartbeat of your wedding. From the moment you walk down the aisle to the last dance, the right tunes—and the right setup—can transform your day into something truly unforgettable. But booking entertainment isn’t just about hiring someone who “plays songs.” Here’s what to consider to make sure your party flows perfectly.
Hours and Setup
Ask your DJ or band about how many hours they’re booked for. Will they play from cocktail hour to dinner to dancing? Do they offer multiple setups if your ceremony and reception are in different locations? Knowing this upfront ensures you won’t hit any gaps in the music—or end up paying for extra hours unexpectedly.
Equipment and Sound Needs
Check what equipment comes included: speakers, microphones, mixers, or lighting. Do they require extra gear for outdoor ceremonies or large spaces? If they’re bringing their own, ask about setup time and power needs so nothing is left to chance on the day.
Accommodation and Travel
If your entertainment is coming from out of town, consider travel and accommodation requirements. Some DJs or bands may need a place to stay or transport for heavy equipment—factor this into your budget so there are no surprises.
Style, Vibe, and Flexibility
Your entertainment should match your personality and your guests’ energy. Are you looking for a high-energy dance floor, a laid-back cocktail vibe, or a mix? Make sure your DJ or band can accommodate requests, playlists, or special songs to make your day feel personal.
Budget-Friendly Options
If your budget is tight, don’t panic. You can get creative: a tech-savvy friend with speakers or a curated playlist can still set the mood. Just plan smart—test the sound beforehand and make sure transitions between ceremony, dinner, and dancing are smooth.
Plan Smart, Party Hard
Entertainment is more than just background noise—it’s part of your wedding story. Knowing your hours, setups, equipment, and style ensures your day flows seamlessly and your guests are having the time of their lives.
Madly can help you budget and find your entertainment supplier so you hit all the right notes without breaking the bank.